Research Centre Rules

We have a few guidelines to help protect and maintain the records so they can be used by researchers and by future generations.

Before Entering

Place all bags (including handbags, shopping bags, satchels, laptop bags, and document holders) in the provided lockers.

S mall items such as laptops, notebooks, loose papers, reading glasses, wallets, keys, and pencils can be brought in. (Pens are not permitted).

No food or drinks are allowed, this including water bottles. You can store food and drink in our kitchenette or a locker.

Please make sure your hands are clean and dry and avoid using lotions as they may damage the records you are viewing.

Be mindful of others using the Research Centre. Switch your mobile phone to silent and if needing to make or take a call, please leave the Research Centre before doing so.

Viewing Records

Records are unique and cannot be replaced, so we ask that you handle all materials with care.

Records must remain within the research centre.

Use pencils or an electronic device only to make notes. Records are not to be marked.

Certain records require permission to view from the relevant agency. We will provide contact details, but obtaining permission is your responsibility.

While we aim to provide original records, fragile items may be substituted with copies. If a record is too degraded to view, we will advise if it has been substituted.

If any records appear damaged, please inform the staff immediately.

Handling guidelines, to ensure preservation of records, include:

Do not lean on, trace records or use them as a support for writing.
Turn pages carefully, and not with moistened fingers. Rubber finger stalls are available for use.
Supports and pillows will be provided to protect the binding on volumes.
Use gloves if requested, we will provide these.
Do not remove any pins or pages from files.
Do not mark, annotate or damage the records.

Using Cameras

Personal cameras can be used or there is one available to photograph records in the Research Centre. However, please do not use flash photography as it can harm the records and some records might not be suitable for photography due to their format or condition.

Do not take apart documents, files, or volumes for photographing.

Handheld and flatbed scanners cannot be used to copy records.