Where an agency has lost or misplaced a record on loan they are required to explain they have destroyed or abandoned a record without State Records or Council approval by submitting a brief to:

• Director of State Records and
• State Records Council

The brief must include:

• a description of the record
• who in the agency loaned the record and for what purpose
• steps taken to locate the record
• an outline of the processes put in place to appropriately track records on loan.

For more information please contact us.