Permanent information assets under 15 years or still in use

Government agencies and local councils are required to transfer permanent information assets to State Records' custody when the information assets are:

  • more than 15 years old and
  • no longer required for administrative use.

Information assets younger than 15 years and in current use will not be accepted for transfer unless there are exceptional circumstances.

Contact the Archival Services team for more information on what qualifies as an exceptional circumstance.

Global Exemption

State Records has provided a Global Exemption allowing agencies to store permanent information assets with an  Approved Service Providers (ASPs):

  • younger than 15 years or
  • still in administrative use

This is an exemption to storage requirements established under the State Records Storage Approved Services Provider List (the Deed).

Agencies wishing to store information assets with ASPs which are older than 15 years and not in current use should request an exemption by completing the Approval to store permanent information assets with an ASP form and email to

Unsentenced information assets

Agencies wishing to store information assets with ASPs which are unsentenced should

Page last updated: 3 November 2022