Only a small proportion of all State and Local Government information assets   will be kept permanently as part of the State archive.

The process of deciding what information assets should be kept is known as appraisal.

The appraisal process involves:

  • gathering information
  • analysing and assessing requirements for records
  • documenting requirements
  • consulting with stakeholders
  • making decisions and
  • monitoring and reviewing those decisions.

It is a fundamental process when developing records disposal schedules.

Appraisal is undertaken by:

Each having their own unique perspective.

Appraisal Standard

State Records has developed an Appraisal Standard which provides:

  • a process for agencies undertaking appraisal for disposal purposes, and
  • a set of criteria to be used when determining whether information assets should be kept permanently as part of the State archive.

The Standard is consistent with the International Organisation for Standardisation Technical Report ISO TR 21946 Appraisal for Managing Records.

Page last updated: 1 November 2022