The Self-Assessment Tool (Tool) enables you to assess your agency’s:
- Information Governance Program’s Maturity and
- Compliance with the Information Management Standard (Standard).
The Tool offers a scalable, tiered approach to help identify areas of strength and weakness at each level of maturity and capability. It will help to develop and implement actions to address weaknesses, improve outcomes and progress to the next level.
Continued process improvements is based on small steps rather than major innovations that might not be possible. The Tool includes four maturity and capability levels, with indicators of achievement for each.
| Absent (level 0) | Agency is either unaware or has taken no steps to address this behaviour. |
|---|---|
| Basic (level 1) | Agency has awareness of this behaviour, but there is little practical evidence of action. Planning has commenced. |
| Operational (level 2) | Agency is actively addressing this behaviour. There will be evidence of a planned approach, even if it is not fully implemented in some areas. The initiative are operating at a reasonable standard. |
| Proactive (level 3) | Agency has a dedicated commitment to achieving this behaviour through innovation and/or learning based on ongoing monitoring and review. |
To comply with the Standard, your agency must satisfy the level 2 (operational) criteria for each behaviour, unless a valid reason can be demonstrated why maintaining a lower level is acceptable, e.g. due to agency operational or regulatory requirements or level of risk identified.
The Tool is an excel spreadsheet which comprises four components:
- Instructions for use
- Detailed Assessment
- Capability Model
- Assessment Priorities.
Refer to the instructions within the Tool for more information on its use.
Information Governance Maturity Survey
In addition to using the Tool at any time to assess your agency's current information governance maturity and capability level, your agency will also be requested to complete the Tool and report your rating to State Records under section 15 of the State Records Act 1997.
The Survey has now closed. The form is still available, however submissions received after 15 December 2023 will be flagged as late. Please contact us at staterecords@sa.gov.au if you'd like to apply for an official extension.
Teams Channel
The Information Governance Guidelines (IGG) and Self-assessment Tools Teams channel will assist agencies in complying with the Standard and completing the Self-assessment Tool.
Join the Teams Channel (State Gov only).
Register to join the Channel if you are not in State Gov or if the link above does not work.
State Records staff will use this channel to forward updates about the Survey and respond to enquiries about the IGG, Self-assessment Tool and the Survey. The Survey will also be available via this channel.