Storing Information

Your agency is responsible for storing its official records until they can be legally disposed of by destruction or be transferred to State Records' custody.

State Records has the following storage information and guidance.

Standards relating to storage
State Records has numerous standards required when storing of information assets.
Compliant business systems (IGG)
Guidance on ensuring business systems are compliant is provided in the Information Governance Guideline (section 3.7).
Security controls (IGG)
The security controls required when storing information assets are explained in the Information Governance Guideline (section 3.4).
Onsite Storage of Temporary Information Assets (PDF)
The steps agencies need to follow if temporary value information assets are to be stored onsite.
Storing Information Assets with ASPs
Guidance on the information management services Approved Service Providers offer agencies and the conditions set out in the Deed of Agreement.
Is Microsoft 365 a compliant EDRMS?
Considerations needed for using M365 when storing information assets.
Using Cloud Systems
Guidance on storing information assets in cloud services while meeting government information management and privacy obligations.

Page last updated: 2 June 2026

Storing Information

Standards relating to storage

Compliant business systems (IGG)

Security controls (IGG)

Onsite Storage of Temporary Information Assets (PDF)

Storing Information Assets with ASPs

Is Microsoft 365 a compliant EDRMS?

Using Cloud Systems

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