Information about State Records Freedom of Information (FOI) General Awareness course during October and November 2008.FOI General Awareness Courses 2008
Details about Certificate III and Certificate IV in Recordkeeping in 2009 and the new alternative to traditional face-to-face delivery of studying via correspondence.Certificate III and IV in Recordkeeping in 2009
Publicising the Christmas and New Year opening hours for State Records City and Gepps Cross Research Centres.Christmas 2008 Research Centre Hours
State Records has recently updated the Adequate Records Management Standard and South Australian Recordkeeping Metadata Standard and created the Contracting and Official Records Standard.Across-Government Standards for Record Management
To promotes the availability of Freedom of Information (FOI) Induction Training as an on-line module via ERNI, State Records E-Resource Network Initiative.Freedom of Information (ERNI) Induction Training
Notifying agencies that May 2007 version of the guideline for agencies making public access determinations for official records which they control is now available.Public Access Determination Guideline for Agencies
Acts, legislation and protocols provide the legal and regulatory framework for government recordkeeping. They provide guidance and policy for the management of State and Local Government records and their ultimate destruction or retention on behalf of the South Australian community.
State Records of South Australia is responsible for administration of the following legislation and protocol:
The State Records Act, 1997 establishes the role of State Records as the principal repository for official records and allows the Manager [Director of State Records] to develop standards and issue guidelines relating to the management of official records.
The Act also outlines the responsibilities of agencies to:
ensure that the official records in their custody are maintained in good order and condition
ensure that official records are managed and not destroyed without a determination made by State Records with the approval of the State Records Council - unless there is specific legislation requiring it.
The Freedom of Information Act, 1991 (FOI) provides the public with a legally enforceable right to apply for information held by the Government and a right to amend their personal records held by Government that are incomplete, incorrect, out of date or misleading.
State Records provides general advice to agencies on the Act, provides training for FOI practitioners and operates a telephone advice hotline for members of the public. In addition to supporting the administration of the Act, State Records organises an annual FOI Officers Forum for all FOI practitioners to attend.
South Australia's Information Privacy Principles (IPPs) were introduced by means of Cabinet Administrative Instruction 1/89, also known as the Information Privacy Principles Instruction and first became operational in July 1989.
The Information Privacy Principles regulate the way South Australian Public Sector agencies collect, use, store and disclose personal information.
There is an extensive range of legislation which requires organisations to create and keep records of their business transactions. While much legislation is specific, some is generic and covers both State Government agencies and Local Government authorities.
State Records has produced a guideline,which identifies some of the generic legislation that has recordkeeping implications for agencies.