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Publicising the Christmas and New Year opening hours for State Records City and Gepps Cross Research Centres. Christmas 2008 Research Centre Hours
State Records Council has approved the permanent retention of all pre-1901 official records. Pre-1901 Records Made Permanent
State Records has recently updated the Adequate Records Management Standard and South Australian Recordkeeping Metadata Standard and created the Contracting and Official Records Standard. Across-Government Standards for Record Management
News item re change to October 2008 Research Centre opening hours at Gepps Cross. Change to October 2008 Sunday Opening Hours
Freedom of Information (FOI) training courses being conducted for public sector employees in September and October 2008. FOI Training Courses - September/October 2008
News item to announce that State Records has updated its Authorised Agency Retrieval Request Form. Agency Retrieval Request Form Updated
To promotes the availability of Freedom of Information (FOI) Induction Training as an on-line module via ERNI, State Records E-Resource Network Initiative. Freedom of Information (ERNI) Induction Training
On 1 July fees and charges will increase in line with the annual review governed by Regulation. Increase to regulated fees and charges
The training schedule for the two Certificate III courses for 2008. Tertiary Accredited Training 2008
Notifying agencies that May 2007 version of the guideline for agencies making public access determinations for official records which they control is now available. Public Access Determination Guideline for Agencies
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FOI Administration and Resources

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FOI Process Guide - General

The Freedom of Information Process Guide is a practical guide to assist agencies to process FOI applications. It includes a process map, letters and other useful tools and helpful hints for staff involved in the FOI process.

If you have any comments in relation to the content of the Freedom of Information Process Guide please contact us by phone or email.

A guideline for agencies to operate the Freedom of Information process in South Australia.application/pdf - A guideline for agencies to operate the Freedom of Information Freedom of Information Process Guide (408 KB PDF File)


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FOI Process Guide - Ministers' Offices

To cater for the minor differences that are necessary when processing FOI applications made to a Minister's Office, an additional guide has been prepared. This guide should be used in conjunction with the general FOI Processing Guide.

A guideline to processing FOI applications in a minister's office in South Australia.application/pdf - A guideline to processing FOI applications in a ministers offi Processing FOI Applications in Ministers Offices (141 KB PDF File)


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FOIMS - Across Government FOI Management System

The Minister for Finance in South Australia has overall responsibility for the Freedom of Information Act, 1991 (FOI). State Records of South Australia, on behalf of the Minister, is responsible for the day-to-day administration of the FOI Act.

At the request of the Minister, State Records has deployed an Across-Government Freedom of Information Management System (FOIMS) with the objective of providing a reliable and efficient recording system to manage FOI applications for South Australian State Government Agencies, Local Government Authorities and South Australian Universities.

The Minister wishes to ensure that there is a consistent FOI framework for the whole of government in South Australia that allows accurate and responsive reporting on FOI applications.

Extensive consultation with State Government, Local Government and University representatives and the formation of a Key User Group, has ensured that FOIMS meets the needs of all types of usage. We believe that FOIMS allows FOI Officers to respond to FOI requests more easily and efficiently.

To support the use of FOIMS, State Records has released two training courses - an introduction to FOIMS and a refresher on the use of FOIMS

Further information on FOIMS may be acquired via the links below.

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FOIMS Registration Form

In order to register your agency on the FOIMS system, you will need to download the FOIMS Agency Registration Form, complete it and return as per the instructions on the form. State Records will use the information to create your agency and an agency administrator in FOIMS, then notify you of your login.

To find out more about registration and becoming operational in FOIMS, please contact Freedom of Information Enquiries.

This is a WORD version of the FOIMS Agency Registration Form for FOIMS Administrators.application/msword - This is a WORD version of the FOIMS Agency Registration For FOIMS Agency Registration Form (39 KB DOC File)
This is the Agency Registration Form for the FOIMS Agency Administratorapplication/pdf - This is the Agency Registration Form for the FOIMS Agency Admi FOIMS Agency Registration Form (33 KB PDF File)


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FOI Officers

The FOI Act requires that an Accredited FOI Officer deals with all FOI applications. Hence, all South Australian Government Agencies and South Australian Universities have an Accredited FOI Officer.

The Accredited FOI Officer for an Agency is automatically the Principal Officer for that Agency.

The Principal Officer can also designate an officer of their Agency to be an Accredited FOI Officer.

To be designated as an Accredited FOI Officer, you must satisfy the following legislative requirements. You must:

  • have completed FOI Officer training approved by the Minister
  • have been designated by the Principal Officer of your Agency as an Accredited FOI Officer
  • be employed in an executive position under the Public Sector Management Act, 1995 in an administrative unit or in a position that usually reports to an Executive, or be an officer in the South Australian Police, or (in any other case) be employed in a position that usually reports to the Principal Officer of the Agency or to the Deputy or immediate delegate.

For audit purposes, it is recommended that this delegation be in writing.

If you would like more information about FOI Officer training, please click on link below.

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Updating FOI Officer Contact Details

State Records uses the Freedom of Information Management System (FOIMS) for FOI Officer contact details. Please check that the details for your Agency are up-to-date. Changes can only be made by your FOIMS Agency Administrator.


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FOI Officers' Forum

To assist FOI Officers, State Records periodically organises a FOI Officers' Forum.

Briefly, the FOI Officers' Forum has been established to:

  • disseminate information on the Freedom of Information Act, 1991, and supporting processes, to FOI Officers
  • set-up a network between FOI Officers for mutual support, advice and guidance
  • allow feedback and suggestions to flow to State Records on the process and administration of FOI
  • improve the skill levels and experience of individual FOI Officers.

To assist with the organisation of the FOI Officers' Forum, an Advisory Group has been established. This Group meets between forums to establish an agenda for the next forum based upon suggestions from participants.

Scheduling of the Forum is dependent on key issues for discussion, such as legislative or policy developments, and the availability of resources from State Records.

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Freedom of Information Training

State Records provides an awareness education programme for FOI Officers to familiarise them with the principles of Freedom of Information (FOI).

Additionally, State Records offers a range of training to assist with the requirements to become a designated FOI Officer. Further details may be found at the links below.

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