Chief (formerly Colonial) Secretary's Office Correspondence

The Chief (former Colonial) Secretary's Office

In the early days of the colony the Colonial Secretary's Office was the main focal point for people to communicate with the government. Correspondence was organised into files, which generally relate to one particular subject or individual. Documents received over a number of years may have been placed in the same file.   The file cover may be annotated with the file numbers of related files. Correspondence files consist of letters and other documents received by the Office, memoranda of action taken, internal reports or inquiries, and usually either brief notes outlining the reply (nineteenth century), or copies of letters sent (twentieth century).

Letters received by the Colonial Secretary, Governor and other Government officials 1836 - 1851

The Colonial Secretary's Office apparently maintained these letters separately from its formal correspondence series (GRG 24/6), although it is evident that some pages have been extracted/separated from the formal correspondence series.

There are four Special Lists for this series. The first is arranged alphabetically by the subject of the document.  It contains a subject index term, a description of the contents of the document and the document number.  

Special List to GRG 24/1 Letters and other communications received, 1836 - 1851 A - Z

The seond and third Special Lists are arranged numerically by the year of the letter.  They contain the document number, the date of the document and a brief description of its contents.

Special List to GRG 24/1 Letters and other communications received, 1837 - 1840

Special List to GRG 24/1 Letters and other communications received, 1841

The final Special List is an index to sick and destitute emigrants who received relief from the Emigration Department.  The list is arranged alphabetically by the surname of the emigrant and it contains the person's name, their date of arrival, the name of the ship on which they arrived and the reference number of the document.

Special List to GRG 24/1 Index to returns of sick and destitute emigrants, 1840 A – Z

Researchers may view the records indexed above on microfilm in the State Records Research Centre.

Letters sent and received - Colonial, later Chief Secretary's Office 1837 - 1856

GRG24/4 (letters sent) covers the period 1837-1976. The Special Lists cover the period 1837-1856 and GRG24/6 (letters received) covers the period 1842-1984. The Special Lists cover the period 1842-1856.

These special lists are arranged alphabetically by subject and/or author.

Abberton - Avell, Babbage - Bonus, Book Post - Byrons, Cadd - Coffin's Bay Peninsula, Coggle - Cutting, Dabb - Dyson, Eade - Eyre's Flat, Faass - Fyffe, Gadd - Gwynne & Lawrence, Haase - Hydress, Ice - Ivett, Jack - Justices of the Peace, Kaethner - Kympton, Labour - Lysander, Mabbett - Mezzger, Michael - Myrick, Nagh - Nyland, Oats - Oysters, Pabst - Porter, Porter - Prior, Prison Labour - Pyke, Quack Medicines - Ryder, Sabbath - Sowerby, Sowerby - Synnot, Taafe - Tyte, Ullathorn - Vulcan, Waddell - Wyndham, Yailgalta - Zschack

How to use the GRG 24/4 and GRG 24/6 Special Lists

  • References beginning with an 'A' (for example: A (1849) 1159, 1458): these are letters to the Colonial Secretary (GRG 24/6).  The part of the reference in brackets is the year ie. (1849) and the last part of the reference are the letter numbers ie. 1159, 1458.
  • References beginning with any other letter of the alphabet (for example: Q (1849) 445, 476): these are letters from the Colonial Secretary (GRG 24/4). The part of the reference in brackets is the year ie. (1849) and the last part of the reference is the page numbers ie. 445, 476.
  • 'W Fin' references refer to GRG 24/20 (Letters sent relating to financial matters, 1855-1856)
  • 'S.A .. Aug. 28, 1849 .. 2C, 3C' type references refer to the early newspapers held by the State Library of South Australia.

The following special lists are also available for GRG 24/6

Special List to GRG24/6 Coronial Inquests found within the correspondence files of the Colonial Secretary's Office 1852 - 1856

Special List to GRG 24/6 Returns from Schoolmasters to the Colonial Secretary giving names of pupils, parents and teachers 1847 - 1851

Miscellaneous records of historical interest - Colonial Secretary's Office, Governor's Office and others 1837 - 1963

This series consists of miscellaneous records from the Colonial Secretary's Office and the Governor's Office, from 1837 - 1963.  

It contains a range of  records including correspondence between the Governor and the Colonial Secretary, correspondence between the Governor and Cabinet, and correspondence of the Executive Council.  It also includes records covering topics such as: hospitals, gaols, cemeteries, courts, the Surveyor-General's Office, harbours, Botanic Gardens, Lunatic Asylum, Destitute Board, exploration, police and military matters, Chinese immigration, Aboriginal people, marriage licences, prostitution, the postal service, the Adelaide Railway Company, agriculture, churches, and the Admella sinking.

The Special List is arranged alphabetically by the topic of the document.  It contains a subject index term, a description of the document contents and number assigned to the document by State Records.

Special List to GRG 24/90 Miscellaneous records of historical interest 1837 - 1963, A - Y

Researchers may view the records in this series on microfilm in the State Records Research Centre.

 

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